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We’re not overly serious people, but we do take sustainability very seriously. In an industry that can be exceptionally wasteful, we consider small processes that have a big impact on our planet. There are also the big issues such as emissions created from travel, energy usage and waste. Now, more than ever, it is vital that corporate event planners throughout Australia consider how to host sustainable events. Below are some of the procedures we have adopted to minimise the environmental impact of our events.

Floral Foam

This is nasty stuff, packed with carcinogenic chemicals and it is not degradable. It’s unsafe for florists to use over extended periods, and either ends up putrefying in landfill, or seeping into waterways, breaking down into harmful micro-plastic. So – we have made it a requirement for our florists not to use it in any arrangements.  We invite other corporate event planners who may have stumbled across this page to do the same.

Balloons

Balloons are getting a bad rap at the moment, and rightly so after years and years of harmful use. But not all balloons are created equal, and in our designs, we use only Qualatex balloons which are 100% biodegradable latex, and are always disposed of properly. If you are planning a corporate event and want to use balloons but have further concerns, we can direct you to additional resources.

Cable Ties

These handy little plastic ties are used in the hundreds at every corporate event. They secure draping, rigging and signage, with the plastic “tail” cut off the end so they look neat. These little tails are usually thrown into the bin, straight to landfill, or discarded on the floor to be swept up and ending up in the same place. In an effort to reduce single use plastics, we only ever buy reusable cable ties at our events, which completely eliminates this waste.

Cable Ties
Tealight Candles

Candles

Standard tealight candles are cheap, but they are made with harmful paraffin wax that releases toxic fumes when burnt. Our tealight candles are hand-poured with pure soy wax, and even have an essential oil so they smell amazing. We can customise the scent to suit your requirements, and you will find that this also anchors guests to the experience though smell. It’s an awesome idea to give them the scent or candle as a take home option, to remind them of your event message whenever it’s lit.

Merchandise

We aim to educate corporate event clients on the impact of their merchandise choices, and opt for natural products with low to no carbon emissions in the production process. This can include apparel, tote bags and drink ware to name a few.

Merchandise

Rubbish

Onsite at corporate events, we bring our own bins, and these filter rubbish into different areas.Soft plastics are separated, and sent to Coles who uses them to make school furniture. Green waste goes to a compost that ends up nourishing our gardens and anything recyclable is put in a separate bin to go to the recycling facility.

This just leaves a small amount of general waste that is not accounted for above. We encourage event venues across the Gold Coast and Brisbane to adopt this practice if they haven’t already.

Filter Rubbish
Office Supplies

Office Supplies

General supplies are ordered through Eco office supplies, for everything related to:

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Elevated Events Delivered
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What We Do

Our Event Services

Creative and proactive vision is something we are proudly implementing to our projects with love, style and precision.

Environmental and Sustainability Policy

As part of our commitment to achieving the principles of responsible environmental management, sustainability and protection of the natural environment in our workplace, we recognise our moral and legal responsibility to ensure that our activities, products and services are designed to protect and enhance the environment in the communities in which we operate, and our obligations to ensuring that our operations do not place the natural environment or the local community at risk of harm.

AIMS AND OBJECTIVES

We are committed to environmental improvement and sustainability. We achieve this by working with our customers, suppliers and the community to adopt procedures that –
  • minimise the environmental impacts of our current operations and ensure that the environmental impacts of prospective operations are fully considered and minimised prior to their introduction;
  • reduce consumption of materials in all operations where possible, to re-use rather than dispose of materials, and promote recycling and the use of recycled materials;
  • seek to improve the energy efficiency of our offices and to manage energy wisely in all operations;
  • seek to improve the water efficiency of our offices and to manage water wisely in all operations;
  • reduce, where possible, the level of harmful emissions from our office premises;
  • introduce programs that aim to minimise waste;
  • dispose of waste in a responsible manner; and
  • provide the necessary training and support in order to ensure these requirements are met by staff.

RESPONSIBILITIES

We recognise that the overall responsibility for environmental sustainability rests with management, who will be accountable for the implementation of this policy.  These responsibilities include –

  •  ensuring that all sustainability policies and procedures are implemented;
  • encouraging consultation and co-operation between management, workers and stakeholders in matters which may affect or impact on the environment; and
  • providing adequate resources to meet these sustainability commitments.

Workers also have responsibilities, which include –

  • following all sustainability policies and procedures; and
  • recognising and reporting hazards which may impact on sustainability.

ACTIONS

As a company working in the hospitality and entertainment services sector, there are no major environmental risks associated with our operations. However, we actively endeavour to diminish our environmental impact across our operations.

To help monitor and minimise our output, we have identified the following areas:

Energy

Event Society aims to reduce the consumption of energy and will also strive to ensure that their office premises use energy in as efficient a manner as possible. Energy is used for office lighting, heating and cooling systems and for the operation of office equipment and kitchen appliances.

Heating and air-conditioning

To make more efficient use of heating systems we will ensure that the temperature is set for a comfortable working environment and never more than 23C. Air conditioning units will only be used when required and will be switched off when the office is not in use.

Lighting

Event Society encourages the use of low energy lighting and has installed lighting controls to segment areas, allowing lights to be switched off when not required.

Kitchen appliances

We will aim to ensure that our kitchen appliances are energy efficient and that they release the minimum amount of waste product.

Paper and Printing

We seek to reduce the amount of paper used and to increase the amount of paper that is recycled. We strive to minimise the amount of paper purchased and strongly encourage staff to re-use or recycle paper. In addition, our staff are encouraged to make use of electronic communications such as email and to think carefully before printing online information (particularly emails). We actively encourage our clients to re-think the printing of single use materials such as event signage and promotional banners etc.

Recycling

Event Society is committed to recycling and reducing landfill waste by promoting a work ethic of minimisation of waste and recycling. We have developed a waste management strategy which accommodates recycling procedures and initiatives.

Waste

General office waste is sorted accordingly (recyclable and non-recyclable) and placed for collection according to Gold Coast City Council requirements. Toner cartridges are collected after use for recycling. Disused computers and other hardware are donated to charity. Disused equipment, which cannot be sold or given to a charity, will be collected by an approved third-party company who will dispose/recycle the hardware in a manner that is environmentally friendly. Event flowers are donated to be repurposed whenever possible.

Transport

To reduce CO2 emissions from transport, Event Society encourages employees to use public transport wherever possible and car sharing is promoted (and currently in practice). Conference calls are used regularly to reduce the need for regular travel. For events, we aim to use as few suppliers as possible. (eg furniture hire) to reduce the amount of vehicles required for each event.

Modern Slavery Policy

Event Society  is committed to respecting and supporting the dignity, well-being and human rights of our employees and those who we engage with through our supply chain. We seek to utilise ethical suppliers and expect their support in the identification of modern slavery risks throughout our supply chain.

Commencement of Policy This policy commenced from September 2021. It replaces all other Modern Slavery Policies (whether written or not).

Application of Policy This Policy applies to employees, agents and contractors (including temporary contractors) of Event Society, collectively referred to in this Policy as ‘workplace participants’.

This Policy does not form part of any employee’s contract of employment. Nor does it form part of any other workplace participant’s contract for service.

Background

Modern slavery is an ongoing issue worldwide. Modern slavery is a crime and a violation of fundamental human rights.

Modern slavery is defined by the Modern Slavery Act (Cth) 2018 to include eight types of serious exploitation and which can be understood as:

  • trafficking in persons, which is the recruitment, harbouring and movement of a person for the purposes of exploitation through modern slavery. Exploitation also includes the prostitution of others or other forms of sexual exploitation, forced labour or services, slavery, or practices similar to slavery, servitude or the removal of organs;
  • slavery, which is where the offender exercises powers of ownership over the victim;
  • servitude which is where the victim’s personal freedom is significantly restricted, and they are not free to stop working or leave their place of work;
  • forced labour, which is where the victim is either not free to stop working or not free to leave their place of work;
  • forced marriage, which is where coercion, threats or deception are used to make a victim marry or where the victim does not understand or is incapable of understanding the nature and effect of the marriage ceremony;
  • debt bondage, which is where the victim’s services are pledged as security for a debt and the debt is manifestly excessive or the victim’s services are not applied to liquidate the debt, or the length and nature of the services are not limited and defined;
  • the worst forms of child labour, which involves situations where children are: exploited through slavery or similar practices, including for sexual exploitation; or engaged in hazardous work which may harm their health or safety, or used to produce or traffic drugs; and
  • deceptive recruiting for labour or services which is where the victim is deceived about whether they will be exploited through a type of modern slavery .

It can also extend to:

  • entering into a commercial transaction involving a slave;
  • exercising control or direction over, or providing finance for, any commercial transaction involving a slave or act of slave trading;
  • conducting a business involving servitude or forced labour (including exercising control over the business or providing finance to it)

Our company values instil in us the obligation to conduct our business with integrity.

Event Society Commitment to Anti-Slavery

Event Society  is committed to acting ethically and with integrity in all business dealings and to preventing modern slavery and human trafficking in our business or our supply chains.

Should Event Society  become aware that any supplier does not meet the Modern Slavery Supplier Code of Conduct, we will engage directly with the supplier and develop an action plan to eradicate the practise in a transparent, timely and efficient manner.

Should the supplier be uncooperative, the appropriate action will be taken, including terminating the business relationship, if necessary by Event Society.

Our Modern Slavery Supplier Code of Conduct

Event Society  has approved a Modern Slavery Supplier Code of Conduct that sets out our expectations of our suppliers. Event Society  will work collaboratively with those in our supply chain to identify and eradicate any instances of modern slavery.

Supplier Code of Conduct

We expect all existing and new Suppliers to comply with the principles set out in our Supplier Code of Conduct. Fundamental to the Supplier Code of Conduct is an expectation that all Suppliers operate in full compliance with the laws and regulations in the jurisdiction where the goods are sourced, procured or services are performed.

Suppliers must use best endeavours to ensure that there is no modern slavery in their supply chains and operations. In the event Suppliers identify any occurrence of, or material risk of modern slavery in their supply chains or operations they are to take practical and effective steps to address that occurrence or risk.

Suppliers must notify Event Society as soon as practicable of any occurrence of, or material risk of modern slavery they have identified and notify relevant authorities where appropriate.

Reporting

Event Society  is committed to ensuring adherence to this policy as part of its goal in preventing, detecting and reporting modern slavery in any part of our supply chain. We encourage all those working on the Company’s behalf to avoid any activity that might lead to, or suggest, a breach of this Policy.

Any suspected instances of modern slavery should be reported. Workplace participants may report to their one-up manager; General Manager; or the Owner of Event Society Decinda-Jane Burrell on decinda@eventsociety.com.au.

Reporting on our progress

The Modern Slavery Act (Cth) 2018 requires entities with a consolidated revenue of at least $100 million to report annually and provide a Modern Slavery statement  that describes the actions we have taken to address Modern Slavery risks.

Event Society do not currently meet the requirements of a reporting entity however undertake to annually do our own internal reviews and supplier audit to ensure that our supplier code of conduct is being met and maintained.

Questions

If a workplace participant is unsure about any matter covered by this Policy, a workplace participant should seek the assistance of Decinda-Jane Burrell on decinda@eventsociety.com.au

Variations

Event Society reserves the right to vary, replace or terminate this policy from time to time.